management

management

Food production health & safety: why visitor management apps have the perfect recipe


Health and safety – the most significant words in the food production space. There’s various legislation that food production organisations must follow which require them to present certain policies, agreements and questionnaires to both visitors and staff.

Whilst companies are aware of this and have procedures in place, it’s often no fun for the receptionist or the visitor – pages and pages of paper to complete is not the way you want to welcome your guests. Not to mention, once they’ve filled out a questionnaire it’s not all done and dusted; this needs to be read through to double-check whether they can go into food production areas.

With advances in technology, food production facilities can now ditch the pen & paper and maximise their health and safety compliance with a visitor management app. Below are just a few of the reasons why visitor management apps have the perfect recipe for food production organisations.

Present relevant health and safety policies

Various visitor management apps now allow you to automatically present policies and agreements to those signing into your building; so there’s no need to rummage around trying to find the paper version. You may also prompt visitors to perform an action such as ticking a box or signing their signature to agree that they have read the policy.

Many of these apps also give you full flexibility to change the content of policies, agreements and questionnaires so that they’re bespoke to your organisation and can be easily updated when required should the content need to change.

You may also have the option to choose which content you present to which groups. For example, you may not need to show all policies and agreements to the visitors that are not visiting the production areas.

Control who enters the food production areas

In a food production facility, there needs to be control over who enters food production areas for health and safety purposes. Health questionnaires are used to find out whether there are any reasons a person should not enter a food production area such as having an illness which could cause a risk of contamination.

A visitor management app can enable you to get your visitors to fill out the health questionnaire through the app rather than filling out a paper copy; this can automatically be presented to them when signing in. Some apps may then allow you to have your visitor’s answers communicated with relevant people in the business. For example, if someone answered ‘yes’ to a question regarding an illness, you can set the app to notify relevant people to deal with this.

Emergency evacuations

Food production facilities should have a strict emergency evacuation procedure in place in case of fires or major incidents. In these instances, it’s crucial that you know exactly who has been in the building during the day. This isn’t always a quick process when using a paper visitor book.

A visitor management app can make emergency evacuations much smoother. Some visitor management apps have a mobile version of the app where you can access an accurate, up-to-date evacuation list of who has been in the building. You can then identify who is present when taking a roll call and if anyone isn’t present you can locate them by seeing who they were visiting. You may also be able to assign different evacuation points to different groups.

Sign In App is a visitor management app that can do everything mentioned above. If you want to improve health and safety compliance in your food production facility, get in touch to find out more about how Sign In App can make your processes simpler. Send us an email to info@signinapp.com or give us a call on 0333 016 3551. Alternatively, if you’ve already got an iPad then you can get started now with our 15-day free trial here .

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KYND products selected to join Beazley’s suite of cyber risk management services


Global specialist insurer includes KYND’s pioneering products in
cyber protection offering.

KYND Limited, provider of pioneering cyber risk management products, today announced that specialist insurer Beazley has selected KYND to join their suite of cyber risk management services for international policyholders.

KYND products will be available through Beazley’s offering, which includes pre-breach and risk management services. International cyber policyholders will now have unlimited access to KYND to monitor cyber risks and alert the policyholder of new and potential risks as they arise.

Andy Thomas, CEO, KYND says “We are delighted Beazley has chosen KYND for their recently launched cyber risk management suite and applaud their recognition that helping to prevent incidents in the first place is a critical benefit to organisations. KYND products have been designed to help businesses monitor their cyber risks, simply, quickly and easily without the technical jargon and drama and align perfectly with Beazley’s 360º cyber protection offering.”

Raf Sanchez, International Beazley Breach Response Services manager at Beazley, says “Helping our policyholders prevent incidents is critical. After conducting a review of cyber risk products available in the market, we found that KYND’s innovative cyber risk products best complemented our suite of services. Its use of newly developed and proprietary technology to show cyber risks in a simple and easy to understand format really stood out for us.”

About KYND
Founded in March 2018 and headquartered in London, KYND is a new breed of cyber company. KYND makes complex cyber risks simple to understand and manage for every organisation, regardless of size, means or industry sector.

About Beazley
Beazley plc (BEZ.L) is the parent company of specialist insurance businesses with operations in Europe, the US, Canada, Latin America and Asia.  Beazley manages six Lloyd’s syndicates and in 2018 underwrote gross premiums worldwide of $2,615 million.
All Lloyd’s syndicates are rated A by A.M. Best.

Beazley’s underwriters in the United States focus on writing a range of specialist insurance products. In the admitted market, coverage is provided by Beazley Insurance Company, Inc., an A.M. Best A rated carrier licensed in all 50 states. In the surplus lines market, coverage is provided by the Beazley syndicates at Lloyd’s.

Beazley is a market leader in many of its chosen lines, which include professional indemnity, property, marine, reinsurance, accident and life, and political risks and contingency business. For more information please go to www.beazley.com

Contact details
Issued by: KYND Limited
Contact: Melanie Hayes
Email: press@kynd.io

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Why cashflow management should be your 2020 New Year resolution


For many of our clients, who are technology start-ups, specialist manufacturers or SME’s, cash is a major concern. And it’s not just our clients, all of the most recent administrations were by businesses who had run out of cash. In fact in a recent discussion among the Practical CFO team, we could only recall two companies that had not closed because of cash shortages (The News of the World and Anderson Consulting where reputational damage led to their closures).

Here at Practical CFO, we’ve put our heads together and compiled the following Practical ways to manage your cash flow;

Organisation

Forecast your cash in and out flows daily for a minimum of the next 30 days (90 days is even better). If you can, produce a best, better and worst-case scenario. The more you know about the payments you have to make, and the cash you may or not may not receive, the more warning you will have of cash flow tight spots. Don’t forget to add statutory payments such as PAYE and VAT. Knowing your future cash position will allow you to take early corrective action. There is nothing worse than knowing that there is no money in the bank to pay the wages when it is too late to do anything about it.

Also ensure you know who and where future invoices should be sent, with the correct details included such as purchase order numbers. Some companies make an art form of not paying an invoice because it doesn’t have all the details they require, so it is essential to address these requirements when preparing the contract.

Better by design

Think about the timing or when you pay your costs compared to when you get paid;

• Add an up-front deposit and staged payments to your contract’s terms. An installer client of ours realised that they paid for all materials and subcontract labour before they even invoice their client let alone get paid! We helped change some of those contracts but also improved processes so that the client could borrow against part completed work.

• Software as a Service (SAAS) doesn’t have to equal monthly payments from your clients. Often clients are so large that it simply doesn’t matter to them whether they pay a year in advance.
• Prioritise where you spend your cash as you grow. We worked with a manufacturer recently who would happily build a stock batch that could last a year, but not have any cash to build another stock line…simply dealing with batch sizes improved sales cover, revenue and cash flow.
• Consider paying all your staff monthly: We know this will be industry specific and may not possible in an existing business, but it should be considered if you’re starting out. This can remove the stress of needing to manage your wage bill on a weekly basis.
• Pay your suppliers once a month (particularly overheads), and only pay those that are due or overdue. It won’t hurt your relationship if your supplier knows that you always do a payment run on the last day of the month. They’ll be able manage their cash flow, and you’ll have a chance to get cash from your customers before paying your suppliers. Beware the contractor who expects to be paid when they submit an invoice!
• Minimise the number of suppliers you pay by direct debit. Admittedly there is nothing you can do about the credit card repayments or bank charges (and they always make sure they get paid) but do you really need to have a direct debit for your business rates or utility bills? Give yourself as much flexibility as possible when it comes to making payments.
• Pay for large capital items via a lease or a loan. Using debt means you can spread the cash impact over months or years. Keep an eye on interest rates and shop around for the best deals, and beware of the tanned photocopier salesman bearing paper gifts…

People pay invoices

Invoice promptly: send yours by email as soon as possible after the service or goods have been provided. There is research that suggests the quicker you invoice, the more likely you are to be paid quickly. Always take advantage of the goodwill people feel towards you when they’ve received great service.

Chase your overdue invoices promptly and get closer to the purchase ledger staff in your customer’s business. The more they know and like you, the more likely they are to put your invoice in the next payment run and even add you to the list when their own cash flow is tight. Build a relationship and if you need to, keep notes about their children, pets, football club or past times. Asking about Tiddle’s last visit to the vet will – literally – pay you dividends.

As your business grows you can access other sources of cash, such as invoice factoring, bank loans, or external investors. If you would like help managing your cash or other aspects of financial management then contact us on insights@pcfo.co.uk

Angela-Marie Graham – Consultant CFO – Practical CFO Ltd

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