Surviving in today’s modern business environment is difficult without leveraging the advantage of business technology to automate, streamline, and centralize operations and processes. Microsoft has introduced many solutions for businesses to gain a competitive edge and save time and money – like the Microsoft SharePoint Workflow platform!

SharePoint Workflow helps in collaboration and project management, improving overall organizational communication, productivity, and efficiency. So, it’s a great decision if you are thinking of managing your workflow using the SharePoint Workflow platform. But before that, let’s explore the pros and cons of the SharePoint Workflow.

The Pros of SharePoint Workflow Platform

MS SharePoint Workflow greatly helps businesses in centralization, optimizing collaboration, and content management, based on the unique requirements of every business.

1.     Centralization

Hiring Microsoft SharePoint consulting services helps you centralize business processes and operations while improving efficiency and streamlining the teamwork. It’s state-of-the-art functions, like My Sites, Site Directory, and the Enterprise Portal Template bring Extranet, Intranet, and Internet-based apps on one platform for integrated connectivity. This gives employees more flexibility and convenience to share resources internally and externally.

2.     Optimized Collaboration

SharePoint is primarily collaborative software, so it goes without saying that it has a vast array of collaborative tools. The team can experience better collaboration, stay connected, and communicate flawlessly to keep everyone in the loop without missing any important detail or update. Built-in tools, like Docs, Calendar, Tasks, and MS Outlook, further facilitate team collaboration and communication to keep projects going without facing any communication slack.

3.     Content Management

Microsoft SharePoint is unbeatable when it is about content management and the administrator’s control over sharing content. The company can efficiently share, store, and manage content externally and internally with integrative tools. SharePoint Workflow also has built-in tools that give administrators control to manage content access and employee sharing abilities.

The Cons of SharePoint Workflow Platform

SharePoint Workflow has emerged as a savior of businesses for streamlining and automating business operations and processes. However, like any other software, it also has some limitations.

Below mentioned are a few limitations of Microsoft SharePoint Workflow:

1.     Difficult Maintenance

The users of SharePoint find its maintenance quite a tough task due to particular requirements for maintenance. Its complex interface makes maintenance a hassle for the users as its time-consuming, delays work processes, and creates operational silos. So, it is better that you hire SharePoint consulting services to let experts handle the maintenance process so that you can focus on other matters.

2.     High Cost

SharePoint is, without any doubt, the best platform for collaboration, data storage, and automated management processes. But every good thing comes with a cost – so does SharePoint! From software’s cost, maintenance fees, license cost, and provisional cost to upgradation charges, you have to spend a huge chunk of money to get this useful software.

However, you can cut a bit of cost by choosing SharePoint Online rather than SharePoint On-Premises as its license fee is lesser than SharePoint On-Premises license fee. But SharePoint still can shake the budget of small and medium-sized companies.

3.     Too Many Features

SharePoint is not a single product but has various product modules. So, it is evident that it has multiple features for different processes and operations. It is very helpful for large enterprises with numerous management and collaboration requirements. But these features might be useless for a small company that is just looking for a cloud storage solution. All these arrays of features just unnecessarily add to the cost of SMBs.

4.     Complex Interface

SharePoint Workforce has a confusing and complex interface, and you might feel lost due to its difficult navigation and usage patterns. Initially, you might also need to check Microsoft’s guides and website to understand how to wade through the maze of the SharePoint Workflow platform.


MS SharePoint Workflow platform has a plethora of features to centralize operations and processes, improve communication, and manage and control data. But despite these great features, MS SharePoint might not be a good option if you don’t need feature-enriched software. So, it is better to understand your business’ nature and unique requirements before choosing SharePoint. If you don’t need a too-fussy platform, you can check out another option. However, if your business requires an all-inclusive workflow management platform, AlphaBOLD can help you to guide you about SharePoint Workflow & it can be your knight in shining armor.

Make sure to choose the right SharePoint Consulting Services to have a smooth SharePoint implementation experience.

Show More