Essential HIPAA Training and Resources for Healthcare Professionals

HIPAA compliance is essential in the healthcare industry, but it can be confusing to navigate. There are hundreds of different standards and rules that need to be followed on top of the regulations set by HIPAA. In this guide, we’ll give you a brief overview of what HIPAA training is, who does it affect, how it works within your facility, and how to prepare for it.

How to Prepare for HIPAA Training

  • Before you attend your HIPAA training, it is important to prepare yourself. Get a good night’s sleep and eat a healthy meal so that you can stay alert during the training.
  • Wear comfortable clothes for your training, especially if it is an all day event. You want to be able to move around freely during the session without feeling restricted by what you’re wearing.
  • Bring along a notebook and pen so that when there are questions asked during breaks or over lunchtime, you can write them down in order not to forget them later on when reviewing notes from class sessions; this will help keep things organized as well!
  • Lastly but not leastly: bring a water bottle! Drinking water regularly throughout the day helps keep energy levels high while also keeping dehydration at bay (which would otherwise make learning difficult).

What is HIPAA?

HIPAA is a set of federal laws and regulations that apply to the use and disclosure of protected health information (PHI). It protects the privacy of personal health information, regulates its use, and sets out exceptions for its use.

In essence, HIPAA is intended to protect patients’ medical records from being accessed by unauthorized individuals so that they can keep their medical conditions private. Patients should be able to trust their healthcare providers with this sensitive information without fear that it will be shared or used inappropriately by someone else.

Who Does HIPAA Affect?

The HIPAA Privacy Rule is a federal law that protects the privacy of individually identifiable health information. The Rule was created to ensure that individuals’ medical records and other personal health information are properly safeguarded, while still allowing for the flow of such data needed to provide and pay for healthcare services.

HIPAA covers all individuals who receive medical care or treatment in the United States, including:

  • Health care providers (doctors offices, hospitals)
  • Health plans (insurance companies)
  • Health clearinghouses (banks where claims are processed)

The Basic Structure of HIPAA Training

HIPAA training is a complicated process. It can be a requirement for healthcare professionals and organizations, but there are many different ways to provide the training to your employees. It’s important to know what your options are so you can choose the right one for your needs.

The basic structure of HIPAA training is as follows:

Privacy and Security Standards and Rules

HIPAA protects the privacy of personal health information, including information about mental and behavioral health. It also establishes national standards for electronic protected health information (ePHI).

HIPAA is a federal law that applies to healthcare providers, health plans and health care clearinghouses. The HIPAA Privacy Rule provides patients with notice of their rights regarding protected health information; access to that information; limits on its use and disclosure; restrictions on certain disclosures to others within an entity or organization that has access to your PHI; requirements for obtaining your authorization before using or disclosing your PHI other than as described in this Notice; requirements for obtaining your written permission before using or disclosing psychotherapy notes–which are notes taken by therapists during sessions with patients–for treatment purposes; who may be involved in making decisions about treatment options based on review of psychotherapy notes without patient authorization (informally known as “psychiatrist’s consults”); how long we must keep psychotherapy notes after they’ve been used or disclosed informally by psychiatrists so they can be retrieved if needed later; how long we must keep records containing only code numbers instead of identifying details from lab tests performed at another facility

The Risk and Compliance Foundation of HIPAA Training

The Risk and Compliance Foundation of HIPAA Training

HIPAA compliance is a risk management process. It’s not something you can just do once and then forget about, because it doesn’t work like that. As part of your ongoing efforts to comply with HIPAA, you need to continually assess your organization’s security risks and come up with ways to reduce them. You also need to constantly monitor compliance across all areas of your healthcare business–from physical access control at the front door through data storage on servers behind firewalls in locked rooms with 24/7 video surveillance cameras monitoring all entrances and exits (not just when someone walks into your office). The point is that no matter how tight your security measures are today, there are always new threats emerging from outside sources (like hackers) or inside sources (like disgruntled employees). Therefore it’s essential that everyone who works in healthcare at any level understands their role within this process so they know what steps they need take now rather than later when something goes wrong because nobody realized just how vulnerable our systems really were until after someone broke into them!

What is a Breach of Protected Health Information (PHI)?

A breach is a violation of HIPAA and can occur in several ways:

  • Unauthorized access, use or disclosure of PHI
  • Improper disposal of protected health information (PHI)
  • Loss or theft of protected health information (PHI).

The Penalties for Breaches of PHI

The penalties for breaches of PHI are based on the size of the organization, the type of data involved, and other factors.

For example:

  • The fine is higher for an organization with more than 500 employees than it is for one with fewer employees.
  • The fine is higher when more than 5000 individuals’ health information has been compromised (e.g., names, social security numbers). In this case, fines can be as high as $1 million per incident or up to $50 million if there are multiple violations within five years of each other!

You can find out more about these penalties here:

Learn more about the essential resources you need to know before starting your training.

Before you start your HIPAA training, it’s important that you have a solid foundation of knowledge about the law. This will help ensure that your training is effective and relevant.

Here are some resources that can help:

  • The U.S Department of Health & Human Services’ Office for Civil Rights (OCR) has compiled an easy-to-use “HIPAA Toolkit” that includes many resources on how to comply with HIPAA regulations. It also includes several helpful documents related specifically to health information privacy and security (HIPAA).
  • The American Health Information Management Association (AHIMA) offers its own toolkit with tips on how healthcare professionals can protect patient privacy while using technology such as electronic health records (EHRs).


We hope you found this list of resources helpful, and that it has helped you get started with your HIPAA training. We know that there are a lot of moving parts when it comes to compliance, so don’t forget that we’re here for you! If you want more information on how we can help with your HIPAA compliance needs contact us today.